Pro Jiu Jitsu Policies & Terms
Pro Jiu Jitsu Code of Conduct
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1. Application: This Code of Conduct applies to all members and instructors of Pro Jiu Jitsu and sets out the values and principles that guide our organisation’s culture.
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2. Enjoyment: Our primary goal is for all members to enjoy their time at Pro Jiu Jitsu. While classes can be challenging, every instructor and member holds a duty of care to ensure a positive, supportive, and enjoyable experience for everyone.
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3. Inclusion & Cooperation: Pro Jiu Jitsu is committed to fostering a friendly, inclusive, and welcoming environment. We promote teamwork and positive attitudes, recognizing that while Jiu Jitsu is competitive, there is a time and place for competition. Within the gym, a collaborative learning atmosphere is essential for all members to grow. Success is measured not by defeating others but by mutual learning and progress.
4. Respect: All members and instructors shall treat each other with respect and equality, regardless of race, creed, gender, nationality, or other differences. Respect for the belt rank hierarchy and Black Belt authority is fundamental. Pro Jiu Jitsu upholds the UK’s Equality Act 2010, ensuring an environment free from discrimination based on race, gender, religion, sexual orientation, disability, or age.
5. Continuous Improvement & Growth: Jiu Jitsu is a lifelong journey. The Black Belt is a milestone, not an endpoint, symbolizing dedication to continuous improvement as both Jiu Jitsu practitioners and individuals.
6. Leadership: Instructors must lead by example, maintaining professionalism at all times and avoiding misuse of their trusted position. Their actions influence students both inside and outside the gym.
7. Privacy & Confidentiality: Members must respect the privacy of others and adhere to GDPR regulations. Pro Jiu Jitsu protects personal data, ensuring that sensitive information (health details, emergency contacts) is securely stored and accessed only by authorized personnel.
8. Anti-Bullying & Harassment: Pro Jiu Jitsu has a zero-tolerance policy for bullying and harassment. Any such behaviour should be reported to the Head Instructor or designated staff to ensure a safe, supportive environment for all.
Contact: For any concerns regarding this Code of Conduct, please contact the Head Instructor or relevant staff at info@projiujitsu.co.uk
Health, Safety & Welfare Policy
Pro Jiu Jitsu is committed to providing a safe and healthy training environment, ensuring compliance with UK health and safety legislation.
Key Principles:
Equipment Safety: All equipment is carefully selected, maintained, repaired, and replaced as needed to uphold safety standards.
Safe Handling of Substances: Dangerous substances are stored, handled, and transported safely.
Clear Access: Training areas, exits, and entrances must remain clear and accessible at all times.
Cooperation in Safety: All members must comply with safety measures and report any concerns immediately.
Risk Assessments: Regular risk assessments are conducted to identify and minimize potential hazards.
First Aid & Emergency Response:
Qualified first aiders are present during all training sessions.
A well-stocked first aid kit is available on-site.
Emergency contact details are maintained for each member.
Mental Health Awareness:
We support the mental well-being of our members.
A Mental Health First Aider may be appointed for additional support.
Reporting Health & Safety Concerns: Members should report hazards or safety concerns to the designated Health & Safety Officer or Head Instructor. Contact details are available on-site.
Signed: Norbert Nowak, Head Instructor & Founder,
Pro Jiu Jitsu
Date: 1 April 2025 | Review Date: 1 April 2026
Children’s Safeguarding Policy
Pro Jiu Jitsu is committed to safeguarding children under the Children Act 1989, 2004, and the latest Working Together to Safeguard Children (2018) guidance.
Our Commitment:
Safe Environment: We ensure a child-centred, positive experience in Jiu Jitsu.
Protection from Abuse: We take active measures to prevent abuse and harm.
Key Safeguarding Measures:
Safeguarding Awareness: All instructors receive safeguarding training to recognize and address signs of abuse, neglect, or exploitation.
Enhanced DBS Checks: All staff working with children undergo enhanced DBS (Disclosure & Barring Service) checks.
Responsive Action: Any safeguarding concerns are investigated, and appropriate action is taken.
Confidential Records: Safeguarding concerns are documented securely and handled sensitively.
Parental Consent: Parents/guardians must provide written consent for minors, including emergency medical consent.
Reporting Safeguarding Concerns:
Concerns regarding child welfare should be reported immediately to the Designated Safeguarding Officer (DSO). Reports are confidential and handled per legal guidelines.
DSO Contact Details: Available on-site.
Whistleblowing Policy
Pro Jiu Jitsu encourages members and staff to report concerns regarding safeguarding, health, or safety. Reports can be made anonymously and without fear of retaliation.
Terms & Conditions
Monthly Direct
Debit: Payments are taken monthly from the sign-up date.
For example, if you sign up on 20th March, your payment covers training until 19th April, with the next payment due on 20th April.
Minimum Contract Term:
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A six-month minimum contract applies.
After six months, the contract transitions to a rolling month-to-month basis.
Freezing Membership:
If you are unable to train due to illness, Holidays, Ramadan, or other valid reasons, you may request to freeze your membership.
A £20 freeze fee applies to help maintain gym operations while keeping your membership active.
The freeze request must be made in advance and for a set period, as agreed with management.
Cancelling & Rejoining:
If you cancel your membership and later decide to rejoin, a £20 admin fee will apply.
Membership cancellations require at least two weeks’ notice before the next billing cycle.
There is no cancellation fee beyond the minimum contract term.
For any membership changes or concerns, please contact us directly.